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Switching guide: from SharePoint workflows to Power Automate workflows

Last April, SharePoint 2013 workflows were deactivated for new enterprise spaces. It should be noted that it will be completely withdrawn for everyone from 2 April 2026. Therefore, if you are still using SharePoint 2013 workflows, we recommend migrating to Power Automate.

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I want to migrate to Power Automate, where do I start?

First of all, you need to analyse all your workflows. To do this, you need to run the Microsoft 365 assessment tool. Once you have done this, with the Power BI workflow report that the tool generates, you will be able to:

  • Identify all SharePoint 2013 workflows in your space, by site collection and site.
  • Assess the capacity and usage volume of SharePoint 2013 workflows.
  • View lists, libraries and content types using SharePoint 2013 workflows.
  • Observe the Power Automate update capability score. This value indicates whether actions detected in SharePoint 2013 workflows can be updated to the workflows with Power Automate.

Finally, with the workflow report together with the site information, you can now plan the migration of SharePoint 2013 workflows with minimal impact to users.

Main differences between classic SharePoint workflows and Power Automate workflows

Do you want to know the differences between classic SharePoint workflows and Power Automate workflows? Read the list below.

  • While classic SharePoint workflows require more technical knowledge and programming, Power Automate workflows are created visually through an intuitive interface. They are 100% customisable and offer specific conditions, loops and actions.
  • Also, SharePoint flows are rather limited in terms of connectors and services. And less flexible in terms of integrating data between different systems. In contrast, Power Automate flows offer a wide variety of predefined connectors. They also facilitate the integration of data and processes between Microsoft applications.
  • As far as monitoring tools are concerned, SharePoint workflows offer rather limited ones. In addition, there are fewer options to track performance. In contrast, Power Automare ensures adequate monitoring to identify problems and optimise performance.
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Benefits of Power Automate workflows

To modernise and optimise business processes. Power Automate will help you create automated flows between your favourite applications and services to get notifications, collect data, automate business policies and much more.

Here’s how it will benefit your day-to-day business:

  • Unlimited automation: You can automate repetitive tasks in a variety of tools such as Microsoft Teams, Outlook, etc.
  • Seamless integration with other Microsoft applications.
  • Flexibility and customisation: you can add conditions, loops and specific actions to adapt all flows.
  • Monitoring and analysis. Thanks to the monitoring tools provided by Power Automate, performance will be 100% tracked and controlled.

Now that you have all the right information, it’s time to migrate from SharePoint to Power Automate. Thanks to this change, you will be able to modernise your processes, increase efficiency and take advantage of intelligent automation.